ASAC/PROGRAM COMMITTEE
JOINT MEETING MINUTES 
Draft
10/15/03
‘Olelo Mapunapuna Facility 


ATTENDANCE:

    PROGRAM COMMITTEE:    Gary Honda, Chair of the Program Committee

    ASAC
        Present:    William Corless, Cheryl Kaster, David Mulinix, Dennis Ragsdale. Laurie Veatch,
        Absent:    Lynette Cruz, Richard Braunskill, Michael Goodrich (All With Cause)
        Quorum:    Yes

    STAFF:        Keali'i Lopez, Mary Roblee, Michele Turner

    COMMUNITY:    Kema Corless (Producer), Lillian Hong (Producer)

        In Lynette's absence, Dave agreed to chair the meeting until the election of officers.

1.    OPENING

    a.    The meeting was called to order at 6:40 p.m.

    b.    Kema gave the opening prayer.

ASSIGNMENT OF TIME LIMITS TO AGENDA ITEMS:

    It was suggested and agreed that there be time limits assigned to each section of the agenda in order to insure that there was time to complete all business contained on the agenda.  The following are the times (in minutes) allotted to the current agenda:

        Approval of Prior Minutes (5)
        Prior Business (20)
        New Business (20)
        Client/User Concerns (30)

2.    APPROVAL OF PRIOR MINUTES

        Changes as follows:

        First line on second page, delete "the" after the word "meeting";in the QUESTION: on the second page, the word "formed" should be "former," and the sentence should end with a question mark (?); in Section 4(A), the first line should read "agenda for ASAC's consideration..."; Section 4(B) about the traffic cams, Mary Roblee's response was that there were two stations showing the traffic cams until the end of the bus strike and then they would be on 53 only.


        A motion was made, seconded and passed to accept the minutes as corrected.

IT WAS AGREED TO MOVE CLIENT/USER CONCERNS TO THE TOP OF THE AGENDA SO THAT ANY CLIENTS/USERS WOULD NOT BE REQUIRED TO REMAIN THROUGH THE ENTIRE MEETING BEFORE BEING ALLOWED TO VOICE ANY CONCERNS.  

3.    CLIENT/USER CONCERNS

    a.    Report on Jeff's 15-point agenda.  

        Lynette had previously agreed to look over Jeff's 15-point agenda and report back, but she is absent from this meeting.

        Laurie Veatch stated that she was interested in chairing a Client/User Concerns sub-committee (Item 4(c)(2) on the agenda) and suggested that Jeff's concerns be referred to that committee.  It was agreed that Jeff's 15-point agenda of concerns be referred to the Client/User Concerns sub-Committee.

    b.    There were no other client concerns discussed at this time.

4.    PRIOR BUSINESS

    a.    The reconsideration of Richard Braunskill's status as an ASAC member was tabled until the next meeting, by the Chair, without discussion and without a vote.

    b.    It was moved that employees leaving ‘Olelo employment be required to wait a minimum of 6 months before they can run for election to ASAC.  The motion failed for lack of a second.

5.    NEW BUSINESS

    a.    Election of Officers

        The following officers were nominated and elected:

            Chair            David Mulinix
            Vice-Chair        Bill Corless
            Secretary        Cheryl Kaster
            Assistant Secretary    Unfilled

        Copies of the duties of the Chair, Vice-Chair and Secretary were made from Roberts Rules of Order Newly Revised 10th Edition for distribution to those present.

    b.    Organization/Structure

            It was suggested and agreed that ASAC members participate in a retreat specifically for the purpose of reviewing and discussing the proposed Standing Rules and reporting back at the November meeting our recommendations for the adoption of Standing Rules for ASAC.  The retreat will be held on November 8, 2003, from 10 a.m. to 2 p.m., in the large classroom at Mapunapuna.  It was agreed by staff and the Program Committee chair that there would be no need for either to attend the meeting.  It was decided that the food would be pot-luck and Gary offered to donate a case of soda.

    c.    Sub-Committees

        i.    The following Sub-Committees were formed:

            ELECTIONS:     Chair to be determined.

                Members:  Mary Roblee, Laurie Veatch, Cheryl Kaster and Lynette Cruz

            TECHNOLOGY:    Dennis Ragsdale, Chair

            CLIENT/USER COMMUNICATION:    Cheryl Kaster, Chair

            CLIENT/USER CONCERNS:
                
                Bill Corless, Co-Chair, Barriers-to-Access Issues
                Laurie Veatch, Co-Chair, Concerns not Barriers to Access
                Members: Dennis Ragsdale

        ii.    It was unanimously agreed that clients who are not ASAC members will be encouraged to participate as members of ASAC sub-committees.  The Chair of each sub-committee will always be a member of ASAC.  The "minutes" of the sub-committee meetings will take the form of the sub-committee's reports given at the ASAC meetings and will be provided to
`Olelo staff for inclusion in the records of the organization.

MISCELLANEOUS DISCUSSIONS:

–    At this time, meetings are always on the third Wednesday of each month;

–    Cheryl will submit material for inclusion in Insync about the new ASAC to Angela by Friday;

–    ASAC will have a table at the Volunteer party on December 12th.  It was suggested that we offer a door prize (drawing) for people who stop by the table.  

–    It was suggested that a "Thank You" moment be included in each meeting for the recognition of those who deserve a special thanks (ASAC, Staff, etc.)

–    Staff announced that the Volunteer Incentive Program was going to be revamped for the upcoming year (beginning December 1, 2003) and requested that ASAC assist in the gathering of Client input on possible changes.  A Special Volunteer Program Sub-Committee was formed to meet with Staff and work on methods for gathering client comments and suggestions. Cheryl is the Chair of this committee.  The Members are Keali'i, Laurie, Mary and Dennis.

For more information:

834-0007